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Tuesday, 20 August 2019

Time Management - 5 Mistakes to Avoid

Every day has the same number of hours, every week has the same number of days, and every month has the same number of weeks. Why then are some people so much more productive than others? The answer is time management. Time management is a system of structuring your day so that you have a plan for all of the work that needs to be completed.

Some people just can't do it right, and they're usually making one of the 5 major mistakes of time management.

Mistake #1 - Setting Unrealistic Goals

A lot of people set their time management goals by creating a long list of items that need to be taken care of, a 'to-do- list of sorts. This works in many situations, but you have to be careful not to make it unrealistic. Setting too many goals or unrealistic goals can impede the progress of the other items on the list.

When you set up a schedule, take a step back and think about whether you're not setting your goals a little too high.

Mistake #2 - Being Unprepared

The next time management mistake that people sadly fall victim to is trying to accomplish goals without the proper preparation. If you have an important business presentation, you should be spending the hours beforehand preparing and rehearsing the steps to turn it into a success. Failing to do this will just end up wasting time and putting you farther behind on your other meetings.

Additionally, it might annoy some people. Bosses look at good preparation as a strong character trait in employees they are going to promote.

Mistake #3 - Allowing for Interruptions

You have a goal in mind, you're focused on it, you're about to make it happen, and then...somebody walks into your office to ask you how to change the filter in the coffee machine. It's frustrating, and it breaks your concentration, making it harder to get back into the task later. Making yourself accessible is one thing, but being too accessible can be a serious setback to your time management goals.

To fix this, turn your phone off, close your Skype or email chat windows, and shut your door, leaving you time to work through a task efficiently and without interruption

Mistake #4 - Forgetting When to Say No

Some people are very helpful, and everyone seems to want to help with their own problems. If you're the kind of person who can easily put down what you're doing to help another person sort through their confusions, you may need to put a stop to it. Believe it or not, there is such a thing as being too helpful, especially if it leads to you wasting time and putting off your own time management goals.

It's okay to tell someone that you just don't have the time to help them out right now. They'll understand. It's also a better option than saying yes and not fully delivering on your promises.

Mistake #5 - Trying to Make Everyone Happy

This is the most important time management mistake that people make. As my father put it, "If you want to fail, try to please everyone all the time." It's okay to help others out, but remember what the priority is - you. It might sound selfish, but it's how you need to operate for successful time management.

It's easy to learn how to manage your time. Just avoid these 5 huge mistakes of time management and you will be off to a good start.

Ann Moynihan specializes in all aspects of Personal Development and Self Improvement Techniques. For more information visit []